Full Time - Front Desk Administrator/Receptionist

Crowninshield Management Corp   Marblehead, MA   Full-time     Administration / Clerical
Posted on February 12, 2024

Job Summary: The job of a receptionist involves assisting tenants and owners, visitors, telephone messages and calls in professional and efficient manner. In addition to this, the receptionist has to perform various clerical duties, which support in the presentation and operation of a professional organization.

Duties and Responsibilities

  • Answering telephone, direct, screen calls, taking and relaying messages
  • Providing general and clerical and administrative support to all levels of professionals
  • Preparing letters and documents, receiving and sorting out e-mail and deliveries
  • Ensuring that common areas in office premises are equipped with required office supplies as appropriate
  • Monitoring the use of equipment and supplies within the office
  • Coordinating the maintenance and repair of office equipment
  • Scheduling appointments, organizing meetings, maintaining appointment diary either electronically or manually
  • Stock kitchen supplies – coffee, tea, cream, milk sugar etc.
  • Clean kitchen areas as necessary (empty dishwasher, etc.)
  • Coordinate/order/set up random lunches for office employees

Skills and Specifications

  • Knowledge of clerical and administrative procedures
  • Strong keyboard skills
  • Good communication skills and professional personal presentation
  • Great attention to detail and stress tolerance
  • Microsoft Office Skills (Word, Excel, Outlook)

Education and Qualifications

  • High School diploma or equivalent
  • Experience in administrative or clerical activities is an added advantage

Work Remotely

  • No

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

Job Type: Full-time

Salary: Commiserate to Experience

Expected hours: 37.5 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday

Experience:

  • Microsoft Office: 3 years (Preferred)
  • Customer Service: 3 years (Preferred)

Work Location: In person